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Collective Accounts

Depending on your business processes, you can create specific booking details that are not directly assigned to a booking account. Accounting systems like DATEV or SAP, however, may require an account number. To handle these scenarios, you can use collective accounts. They define account numbers for booking details without dedicated account numbers, primarily, for taxes or deferred revenues.

Collective Account Concepts

JustOn implements collective accounts using the custom setting Collective Accounts. It includes the following information:

Field Data Type Description Example Values
Name Text A unique name for the custom setting record, describes the purpose of the collective account.
JustOn does not evaluate the name for further processing.
Deferred Revenue
Tax EU
Account Text(255) Specifies the intended account number as given by the accounting system. 3000
Type Text(255) Specifies the type of the collective account.
The possible values include
Directly corresponds to the Type field of the booking detail.
Tax Rule Text(255) For a collective account of the type Tax, specifies the applied tax rule.
Must match the name of a tax rule.
Tax Code Text(255) For a collective account of the type Tax, specifies the tax code as defined in the applied tax rule.
Must match a tax code as defined in a tax rule.

Collective accounts are applied to booking details upon invoice finalization. The following rules apply:

  • The booking detail field Account Number must not be set
    • for booking details of the types Tax or Deferred
    • for booking details of the type Revenue if there is no matching G/L assignment rule
  • The booking detail field Type must match.

For booking details of the type Tax, the following matching rules apply in descending order:

(1) Type, tax rule and tax code match

(2) Type and tax rule match

(3) Type matches

Defining Collective Account Setting

To create a new collective account setting:

  1. In Setup, open Custom Settings.

    In Salesforce Lightning, navigate to Custom Code > Custom Settings.

    In Salesforce Classic, navigate to Develop > Custom Settings.

  2. Click Manage in the row of Collective Accounts.

  3. Click New.
  4. Specify the information as necessary.
  5. Click Save.

    This creates the new collective account setting.