Enabling Installments

Certain business use cases require staged payment plans for invoices. To this end, JustOn allows for setting up installments, which represent models for intended payment plans.

Enabling installments involves the following mandatory tasks:

Optional setup steps may include:

Once set up, there are various ways to have the payment plans created based on your installment types:

Info

In certain cases, there may be already payment balances assigned to an invoice. Assume, for example, there is a pre-payment that originates from a deposit invoice. When creating the installments for the final invoice, JustOn also creates a deposit installment, which represents the sum of the assigned payment balances. The remaining amount, which is due with the final invoice, is then distributed according to the specified payment plan.

Installment Information

JustOn implements installments (or payment plans) using the custom setting Installment. Each installment custom setting represents a model for the intended payment plan.

The following fields are available:

Field Required Description Examples
Name The name of the payment plan model, is referred to by the field Installment Type on the invoice, subscription, opportunity or account.
The name must match with one of the picklist values of the Installment Type field on the invoice.
Period The period configures the number of installment payments and their interval in days or months. The syntax is Nx(M)
where N = interval, x = d | m (days or months), M = installments
M is optional.
The period calculation is based on the Payment Due Date, unless you use a Date Reference. When using date references, you can set fix instead of 0m for a better readability.
You can combine different installment calculations defining multiple periods, separated by comma, like 1m(6),3m(2).		 1m(12) = 12 installments, due once per month
30d(6) = 6 installments, due every 30 days
2m(4),120d = 5 installments, the first four are due every two months, the last is due 120 days after the penultimate
fix,fix = 2 installments, each referring to a fixed date (see date references)
Date Reference Date references "anchor" installments to one or more specific dates, unbinding them from the Payment Due Date. The syntax is CUSTOMFIELD__C(M)
where CUSTOMFIELD__C must be the API name of a date field on the invoice object, M = installments
M is optional.
You can address multiple installments by specifying multiple date references separated by comma. The first specified date reference refers to the first installment resulting from the Period definition.
If there are less date references than periods, JustOn uses the field Payment Due Date instead.		 Date1__c(12) = 12 installments based on the field Date1__c. The corresponding installment cycle is defined using the Period value 1m(12).
FirstDueDate__c,SecondDueDate__c = 2 installments due at the dates defined by two custom fields. The corresponding period may be defined like fix,fix.
FirstDueDate__c,PaymentDueDate__c(3) = 4 installments, special date handling for the first one. The corresponding period may be defined like fix,2m(3).
Rate The rate is applied to the Grand Total of the invoice. The syntax is N(M)
where N = % rate, M = installments
M is optional.
You can address multiple installments by specifying multiple rates separated by comma. The first specified rate refers to the first installment resulting from the Period definition.
If there are less rates than periods, JustOn distributes the remaining amount equally to the remaining installments.		 20(5) = 5 installments, each with 20% of the grand total
20,30,50 = 3 installments with 20%, 30% and 50% of the grand total
25 = one installment of 25%, the remaining 75% are distributed equally to the remaining installments
Amount The amount is taken from the Grand Total of the invoice. The syntax is N(M)
where N = installment amount, M = installments
M is optional.
You can address multiple installments by specifying multiple amounts separated by comma. The first specified amount refers to the first installment resulting from the Period definition.
If there are less amounts than periods, JustOn distributes the remaining amount equally to the remaining installments.		 100(4) = 4 installments, each with the amount of 100. If the grand total is larger than 400, the last installment holds the remaining amount instead.
250.33 = one installment of 250,33, the remaining amount is distributed equally to the remaining installments
50(2) = 2 installments of 50 each, the remaining amount is distributed equally to the remaining installments.
Title The title for each installment in the installment table in the invoice PDF, may contain placeholders.
Preconfigured placeholders include
[PosNo] = number of the current installment
[InstallmentAmount] = amount of the current installment
[InstallmentRate] = rate of the current installment (only applicable if the rate configuration is used)
[InstallmentDate] = due date of the current installment		 Installment [PosNo] ([InstallmentRate])

Info

Leaving Rate and Amount blank distributes the invoice amount equally to the installments as defined in Period.

Note

Rate and Amount must not be used in the same installment setting.

Installment Examples

This section summarizes some examples for the installment configuration, illustrating its behavior.

Four equally distributed monthly installments

Invoice

Field Value
Grand Total 100,00
Payment Due Date 2017-12-05
Installment Type Four by Month

Installment custom setting

Field Value
Name Four by Month
Period 1m(4)
Rate
Amount
Title Installment [PosNo]

Resulting payment plan

Title Date Amount Rate
Installment 1 2017-12-05 25,00
Installment 2 2018-01-05 25,00
Installment 3 2018-02-05 25,00
Installment 4 2018-03-05 25,00
Five equally distributed monthly installments, due end of month, overwritten titles

Invoice

Field Value
Grand Total 100,00
Payment Due Date 2017-12-31
Installment Type Five by Month

Installment custom setting

Field Value
Name Five by Month
Period 1m(5)
Rate
Amount
Title Installment [PosNo]
Title1__c First Rate
TitleLast__c Last Rate

Resulting payment plan

Title Date Amount Rate
First Rate 2017-12-31 20,00
Installment 1 2018-01-31 20,00
Installment 2 2018-02-28 20,00
Installment 3 2018-03-31 20,00
Last Rate 2018-04-30 20,00
Three installments, distributed by rate, regular period

Invoice

Field Value
Grand Total 100,00
Payment Due Date 2017-12-05
Installment Type Three by Two Months

Installment custom setting

Field Value
Name Three by Two Months
Period 2m(3)
Rate 20,30,50
Amount
Title Installment [PosNo]

Resulting payment plan

Title Date Amount Rate
Installment 1 2017-12-05 20,00 20
Installment 2 2018-02-05 30,00 30
Installment 3 2018-04-05 50,00 50
Three installments, distributed by rate, irregular period

Invoice

Field Value
Grand Total 100,00
Payment Due Date 2018-03-15
Invoice Date 2018-03-01
Payment Due 14 (days)
Installment Type Three Irregular

Installment custom setting

Field Value
Name Three Irregular
Period 17d,103d,0d
Rate 20,30,50
Amount
Title Installment [PosNo]

Resulting payment plan

Title Date Amount Rate Notes
Installment 1 2018-03-15 20,00 20 The first installment date is always the payment due date.
Installment 2 2018-04-01 30,00 30 17 days are added to the first installment date.
Installment 3 2018-07-13 50,00 50 103 days are added to the second installment date.
Three installments with fixed first amount, regular period

Invoice

Field Value
Grand Total 100,00
Payment Due Date 2017-12-05
Installment Type 30 Deposit

Installment custom setting

Field Value
Name 30 Deposit
Period 20d(3)
Rate
Amount 30
Title Installment [PosNo]

Resulting payment plan

Title Date Amount Rate
Installment 1 2017-12-05 30,00
Installment 2 2017-12-25 35,00
Installment 3 2018-08-14 35,00
Existing pre-payment, four equally distributed monthly installments

Invoice

Field Value
Grand Total 100,00
Date 2018-06-01
Payment Due Date 2018-07-31
Pre-Payment 40,00
Installment Type Four by Month

Installment custom setting

Field Value
Name Four by Month
Period 1m(4)
Rate
Amount
Title Installment [PosNo]
TitleDeposit__c Received Payment

Resulting payment plan

Title Date Amount Rate
Received Payment 2018-06-01 40,00
Installment 1 2018-07-31 15,00
Installment 2 2018-08-31 15,00
Installment 3 2018-09-30 15,00
Installment 4 2018-10-31 15,00
Four equally distributed installments with custom date as anchor

Invoice

Field Value
Grand Total 100,00
Payment Due Date 2017-12-05
Date1__c 2018-02-01
Installment Type Different Anchor

Installment custom setting

Field Value
Name Different Anchor
Period 1m(4)
Date Reference Date1__c(4)
Rate
Amount
Title Installment [PosNo]

Resulting payment plan

Title Date Amount Rate
Installment 1 2018-02-01 25,00
Installment 2 2018-03-01 25,00
Installment 3 2018-04-01 25,00
Installment 4 2018-05-01 25,00
Four equally distributed installments with custom dates

Invoice

Field Value
Grand Total 100,00
Payment Due Date 2017-12-05
Date1__c 2018-02-03
Date2__c 2018-05-07
Date3__c 2018-11-13
Date4__c 2019-05-19
Installment Type Four custom dates

Installment custom setting

Field Value
Name Four custom dates
Period 0m(4) or
fix,fix,fix,fix
Date Reference Date1__c,Date2__c,Date3__c,Date4__c
Rate
Amount
Title Installment [PosNo]

Resulting payment plan

Title Date Amount Rate
Installment 1 2018-02-03 25,00
Installment 2 2018-05-07 25,00
Installment 3 2018-11-13 25,00
Installment 4 2019-05-19 25,00
Four equally distributed installments, first with custom date

Invoice

Field Value
Grand Total 100,00
Payment Due Date 2018-03-01
Date1__c 2018-02-03
Installment Type One custom date

Installment custom setting

Field Value
Name One custom date
Period fix,15d(3)
Date Reference Date1__c
Rate
Amount
Title Installment [PosNo]

Resulting payment plan

Title Date Amount Rate
Installment 1 2018-02-03 25,00
Installment 2 2018-03-01 25,00
Installment 3 2018-03-16 25,00
Installment 4 2018-03-31 25,00
Four installments, distributed by rate, last with custom date

Invoice

Field Value
Grand Total 100,00
Payment Due Date 2018-03-01
Date1__c 2019-12-31
Installment Type Last custom date

Installment custom setting

Field Value
Name Last custom date
Period 1m(3),fix
Date Reference PaymentDueDate__c(3),Date1__c
Rate 20(3)
Amount
Title Installment [PosNo]

Resulting payment plan

Title Date Amount Rate
Installment 1 2018-03-01 20,00
Installment 2 2018-04-01 20,00
Installment 3 2018-05-01 20,00
Installment 4 2019-12-31 40,00

Defining Installment

Depending on your organization's requirements, you must create individual installment settings to cover specific staged payment plans.

  1. In Setup, open Custom Settings.

    In Salesforce Lightning, navigate to Custom Code > Custom Settings.

    In Salesforce Classic, navigate to Develop > Custom Settings.

  2. Click Manage in the row of Installment.

  3. Click New.

  4. Specify the details as necessary.

    The mandatory information include the name, period and title. Set a rate or amount as necessary.

    For details, see Installment Information.

  5. Click Save.

    This creates the new payment plan model and makes it available for subscriptions and invoices.

Adding Installments to Subscriptions or Invoices

After defining the installment setting, you must make it available for subscriptions or invoices, depending on your business requirements. To do so, you add the intended installment types to the value picklist for the Installment Type field of the Subscription or Invoice object.

Make sure that the field Installment Type is visible in the subscription or invoice layout. For help about modifying page layouts, see Managing Page Layouts.

  1. Navigate to the Installment Type field of the Subscription or Invoice object.
  2. In the Values section, click New.
  3. Type the name of the defined installment type setting into the text area.

  4. Click Save.

    This makes the installment setting available for use with subscriptions or invoices. Repeat this step for every (previously defined) installment type that you want to make available.

    For help about editing fields, see Managing Object Fields.

Adding Installments to Accounts or Arbitrary Objects

Depending on your business requirements, you can also make the installment settings available for use with accounts or objects based on which you create invoices using the generic invoice run. When selecting an installment on the account or the accordingly configured source object, JustOn copies it to the invoice when creating an invoice for this account or from this object.

Making installment settings available for use with accounts or invoice source objects involves two steps:

  • Adding the field ON_InstallmentType to the Account or invoice source object
  • Adding the defined installment types to this field

To add the field ON_InstallmentType to the Account or invoice source object:

  1. Navigate to the fields list of the corresponding object.

  2. Create the following new field.

    Label API Name Data Type Description
    Installment Type ON_InstallmentType Picklist
    Text (255)
    Formula (Text)    		 Specifies the installment type, is copied to the invoice during the invoice run.

    For help about creating fields, see Managing Object Fields.

If you have created the field ON_InstallmentType as a picklist, you must add the intended installment types to the corresponding value picklist.

  1. Navigate to the ON_InstallmentType field of the Account or invoice source object.
  2. In the Values section, click New.
  3. Type the name of the defined installment type setting into the text area.

  4. Click Save.

    This makes the installment setting available for use with accounts or objects based on which you create invoices. Repeat this step for every (previously defined) installment type that you want to make available.

    For help about editing fields, see Managing Object Fields.

Info

If you have created the field ON_InstallmentType as a text or a text formula field, users must specify the exact name of the installment type that they want to apply.

Overwriting Titles for Individual Installments and Languages

You can create installment-specific and language-specific titles for individual installments. To this end, you add additional title fields to the installment custom setting. The field names must follow a specific syntax in order to be applied by JustOn, as illustrated in the following examples.

Overwrite Target Field Name Examples
Title for the deposit installment TitleDeposit__c Deposit
Title for the first installment Title1__c First Installment
First Rate
Title for the first installment on German invoices Title1_de__c Erste Rate
Title for the last installment TitleLast__c Last Installment
Last Rate
Title for the last installment on German invoices TitleLast_de__c Letzte Rate
Schlussrate
Title for the fifth installment Title5__c Fifth Installment

Configuring Installment Table on Invoices

With an applied installment setting, JustOn automatically prints the payment plan to the invoice PDF. There are two template fields that control the display of the corresponding installment information:

Template Field Description
Installment Columns Defines the columns for the installment table, must be a list of payment field names separated by semicolons. Defaults to Title__c;Date__c;Amount__c.
Installments Text Specifies text to be rendered above the installment table.

To configure the contents of the installment table:

  1. Open the template to be edited.

  2. In the Information section, double-click the Installment Columns field and specify the installment table configuration as required.

    Alternatively, you can click Edit in the detail view to edit the field.

  3. Click Save.

To specify a text that introduces the payment plan:

  1. Open the template to be edited.

  2. In the Additional Content section, double-click the Installment Text field and type the text as required.

    Alternatively, you can click Edit in the detail view to edit the field.

  3. Click Save.

Hiding Deposit Installment on Invoice PDF

When creating installments, JustOn may create a deposit installment that represents the sum of payment balances assigned to the invoice. By default, the deposit payment is the first entry of the payment plan as printed to the invoice PDF. Depending on your requirements, however, you may decide not to show the received payment in the list of payments still to be made.

You can use a custom CSS rule to suppress the deposit payment row in the printed invoice:

  1. Open the template to be edited.

  2. In the Layout & Design section, double-click the Custom CSS field and specify the following CSS code:

    .is-print-invoice .depositInstallmentRow {
    display: none;
}

  3. Click Save.

Next steps:

Setting up an installment type for a subscription
Setting up an installment type for an invoice
Creating installments manually from draft or open invoices

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