Enabling JustOn Cash Management

Your business may use JustOn Cash Management to directly integrate Salesforce CRM with German or other European banks as well as payment service providers.

Info

The integration with JustOn Cash Management as outlined below is available as of JustOn Billing & Invoice Management 2.76.

Integration Concepts

The payment functionality shipped with JustOn Cash Management is centered around entries (see Receivables/Payables Concepts). These records hold all information with respect to an amount of money owed to or requested by a business partner, based on statements that justify the corresponding request.

In JustOn Billing & Invoice Management, the produced invoices or – if set up and used – installments represent payment requests. Now integrating JustOn Billing & Invoice Management with JustOn Cash Management provides for both

• the creation of the relevant entry records upon invoice finalization or installment creation, and
• the creation of the relevant balance records for a registered money flow (where the field Origin is set to JPAY1).

Creating entries on invoice finalization or installment creation, creating balances for payments

Balance creation details

In JustOn Cash Management, registering a money flow for a payment record results in a modified amount value of the payment. "Translating" this to JustOn Billing & Invoice Management means to create or update balance records.

In the simplest use case, there are 1:1 relations – one invoice (or installment) makes one entry, and one payment for this entry makes one balance record associated to the invoice.

JustOn Cash Management can, however, relate entries with payments in an n:m relationship. This allows, for example, to distribute one money transfer to multiple entries or to settle one entry with multiple money transfers.

The integration with JustOn Billing & Invoice Management provides for the creation of the relevant balances. The system takes the registered payment amount per entry and compares it to the existing payment balance (with Origin = JPAY1) of the original invoice – producing new payment balance records in the amount of the difference, associated to the original invoices or, in case of overpayments, to the related account.

The following examples illustrate this behavior.

Multiple payments for one invoice

#	Step	Payment Amount	Settled Amount per Entry	Existing Balance	Produced Balances
1	Finalize invoice I1 100		0	I1: 0
2	Partial payment P1 80	80	80	I1: 0	I1: Payment P1 -80
3	Partial payment P2 20	20	100	I1: -80	I1: Payment P2 -20

Multiple payments for multiple invoices

#	Step	Payment Amount	Settled Amount per Entry	Existing Balance	Produced Balances
1	Finalize invoice I1 100		0	I1: 0
2	Finalize invoice I2 100		0	I2: 0
3	Partial payment P1 180	180	I1: 100 I2: 80	I1: 0 I2: 0	I1: Payment P1 -100 I2: Payment P1 -80
3	Partial payment P2 20	20	I1: 100 I2: 100	I1: -100 I2: -80	I2: Payment P1 -20

Multiple payments for an invoice with installments

#	Step	Payment Amount	Settled Amount per Entry	Existing Balance	Produced Balances
1	Finalize invoice I1 100 4 installments		0 0 0 0	I1: 0
2	Partial payment P1 80	80	25 25 25 5	I1: 0	I1: Payment P1 -80
3	Partial payment P2 20	20	25 25 25 25	I1: -80	I1: Payment P2 -20

Overpayment, producing a "free" balance on the account A1

#	Step	Payment Amount	Settled Amount per Entry	Existing Balance	Produced Balances
1	Finalize invoice I1 100		0	I1: 0
2	Payment P1 120	120	I1: 100	I1: 0	I1: Payment P1 -100 A1: Payment P1 -20

Preconditions

The integration requires JustOn Cash Management to be set up properly. For details, see Setting Up JustOn Cash Management.

The integration requires the payment method SEPA to be set up in JustOn Billing & Invoice Management (see Payment Method SEPA). For invoices to trigger the entry creation, the payment method must then be SEPA.

Configuring Data Relations

Enabling Lookup

As entries are always linked to the original statements, you must allow for relating the produced entries with the original invoices or statements. To this end, you create lookup fields on the Entry object.

1. Navigate to the fields list of the Entry object.

2. Create the following new fields.

   Label	API Name	Data Type	Description
   Invoice	Invoice	Lookup (Invoice)	Links to the related invoice. Must be writable.
   Installment	Payment	Lookup (Payment)	Links to the related installment (Payment object). Must be writable.

Enabling PDF Preview

Entries provide a public link to the PDF of the original statement. To support this, you must set up the corresponding public file link generation for invoices. This involves enabling the content distribution and creating the PDF preview URL field.

To enable the content distribution:

1. Click to enter Setup, then open Custom Settings.

   In Salesforce Lightning, navigate to Custom Code > Custom Settings.

   In Salesforce Classic, navigate to Develop > Custom Settings.

2. Click Manage in the row of Global Settings.

3. Click Edit in the Default row.
4. Select the checkbox Always Create Content Distribution.
5. Click Save.

To create the PDF preview URL field:

1. Navigate to the fields list of the Invoice object.

2. Create the following new field.

   API Name	Data Type	Description
   ContentDistributionUrl	URL	Specifies the public link to the PDF preview. Make sure to grant edit access for all users who finalize invoices.

Once set up, this will copy the value from the Content Distribution URL field on the invoice to the Statement Distribution URL on the produced entry.

Activating Integration

To activate the integration with JustOn Cash Management, enable the corresponding global setting:

1. Click to enter Setup, then open Custom Settings.

   In Salesforce Lightning, navigate to Custom Code > Custom Settings.

   In Salesforce Classic, navigate to Develop > Custom Settings.

2. Click Manage in the row of Global Settings.

3. Click Edit in the Default row.
4. Select the checkbox Enable JustOn Cash Management.
5. Click Save.

Enabling Balance Creation

Registering a money flow for a payment record results in a modified amount value of the payment (see Integration Concepts). This modification can be used to trigger a flow that creates or updates relevant balances of the related invoices (or, if applicable, the accounts).

To this end, configure a custom flow that calls the appropriate Apex class Create payment balances provided by JustOn.

1. Click to enter Setup, then navigate to Process Automation > Flows.
2. Click New Flow.
3. Select Record-Triggered Flow and click Create.

4. Configure the Start element.

   Option	Value
   Object	Payment (JPAY1__Payment__c)
   Trigger	A record is created or updated
   Conditions	JPAY1__SettledAmount__c Is Changed {!$GlobalConstant.True}
   Optimize for	Actions and Related Records

5. Click and add the following Action element.

   Option	Value
   Action	Create payment balances
   Input Values	{!$Record.Id}

   Specify a label and an API name as required.

6. Click Save, then Activate.

   When the defined conditions are met, JustOn creates the payment balances with the field Origin set to JPAY1.

   For help about creating flows, see Flows in the Salesforce Help.

Data Mapping

Entries hold all information with respect to an amount of money owed to or requested by a business partner. The entries' data is based on invoice data or on installments data and, if applicable, on already received payments. If a payment plan is modified after the invoice finalization producing new installments, the existing entry records are deleted, and new entry records are created accordingly.

The following fields are set on entry creation:

Data Category	Entry Field	Invoice Source Field	Installment Source Field	Default Value/Notes
General	Type			Debit for positive amount Credit for negative amount
	Title			Invoice: custom label with invoice number Installment: custom label with title and invoice number
	Payment Reference			String built as defined in the Payment Reference field of the template, see Configuring Payment Reference Text
	Business Entity	Tenant	Invoice__r.Tenant	The business entity record in JustOn Cash Management is modified or created on entry record creation using the values given by the invoice.
Requests	Requested Payment Method	PaymentMethod	Invoice__r.PaymentMethod
	Requested Payment Provider	RequestedPaymentProvider	Invoice__r.RequestedPaymentProvider	Optional lookup to JPAY1__PaymentProvider
	Requested Payment Instrument	RequestedPaymentInstrument	Invoice__r.RequestedPaymentInstrument	Optional lookup to JPAY1__PaymentInstrument
	Requested Bank Account	RequestedBankAccount	Invoice__r.RequestedBankAccount	Optional lookup to JPAY1__BankAccount
Customer Data	BP Number	DebtorNo or Account__r.ON_DebtorNo	Invoice__r.DebtorNo or Invoice__r.Account__r.ON_DebtorNo	Optional
	BP Type			Debtor
	Account	Account	Invoice__r.Account
	Account Name	AccountName	Invoice__r.AccountName
	Contact	EmailContact	Invoice__r.EmailContact
Statement Data	Statement Type			Invoice | Installment
	Statement Description
	Statement No	Name	Invoice__r.Name
	Invoice	Id	Invoice	Lookup to entry source
	Installment		Id	Lookup to entry source
	Statement Distribution URL	ContentDistributionUrl	Invoice__r.ContentDistributionUrl
Dates	Statement Date	Date	Invoice__r.Date
	Statement Payment Due Date	NextPaymentDueDate	Date
	Service Period Start	ServicePeriodStart	ServicePeriodStart
	Service Period End	ServicePeriodEnd	ServicePeriodEnd
Amount	Status	Status	PaymentStatus	Open → Open Paid → Balanced
	Open Amount	NextPaymentDue	OpenPaymentAmount