Installments represent staged payment plans in sale models where the money due is payable in a series of individual payments.
JustOn implements installment support using either the custom setting Installment or, for greater variability, a custom JSON configuration.
Understanding Payment Plans and Installments
Sellers may want to support sale models where buyers commit to multiple split payments over a period of time instead of one single payment. These models are known as installment sale or hire purchase. Seller and buyer agree on a staged payment plan that defines the number of individual installment payments, the intervals between them, and the individual payment amounts.
Installment sales can allow businesses to defer the recognition of revenue for tax purposes.
Installments Support in JustOn
To support staged payment plans for invoices, JustOn allows for setting up installments, which represent models for intended payment plans.
JustOn enables installments using either the custom setting Installment or, for greater variability, a custom JSON configuration (see Installments Usage). Either way, you basically configure the number of installments as well as their interval, and optionally specific amounts or rates (see Installment Information).
Installments split an open invoice amount into smaller parts and spread the payments due over a larger period.
Applying staged payment plan with installments
- If at the time of exporting SEPA Direct Debit orders only one installment of a payment plan is due, only this part will be subject to a corresponding bank transfer order.
- If, for example, at the time of a dunning run only the second and third installments of a payment plan are overdue, only this portion will be subject to the produced reminder.
This example illustrates this behavior:
There is an invoice of 100,00 with four equally distributed monthly installments of 25,00, like
Now think of the following sequence of events:
1) You have JustOn create SEPA direct debit orders on December, 1st. Consequently, it will produce an order of 25,00, due on 2020-12-05. Assume the payment succeeds, so the remaining open invoice amount will be 75,00, with the next payment of another 25,00, due on 2021-01-05 – according to the payment plan.
2) You have JustOn create SEPA direct debit orders on January, 1st, which produces a direct debit order of 25,00, due on 2021-01-05. Now this payment fails. It becomes overdue in accordance with your dunning configuration, like after 14 days.
3) You have JustOn create SEPA direct debit orders on February, 1st, which again produces a direct debit order of 25,00, due on 2021-02-05. Assume this payment also fails, becoming overdue after another 14 days.
4) You execute a dunning run on February, 20th. The two overdue installment payments of 25,00 each will be subject to the dunning – producing a total dunning amount of 50,00.
The remaining installment payment of 25,00 will not immediately become due with the dunning. It will be subject to the next payment cycle when creating SEPA direct debit orders on March, 1st.
JustOn supports several use cases that rely on installments:
- Fixed payment plans
- You can calculate the payment plan based on a configurable number of installment payments and a configurable interval. Optionally, you can set fixed amounts or rates, otherwise JustOn distributes the amount equally to the installments. Once defined and set, this invariable model is applied to all accordingly produced invoices.
- Service period-based payment plans
You may need to create installments that correspond to the service periods of invoice line items. So instead of configuring a model to be applied, you directly relate the payment plan to the service period months (or quarters). The resulting installment amounts for each invoice line item are evenly distributed across their respective service period fractions spanned by its total service period (as defined by the Invoice Line Item fields
Service Period Startand
Service Period End).
This provides for easily modeling recurring billing with "permanent" invoices.
For both fixed and service period-based payment plans, you can use the custom setting Installment.
- Variable payment plans
You may have to cover individually negotiated conditions, like, for example, account-specific initial amounts. In this case, you also define a calculation model to be applied but allow for variable data (as individually retrieved from specific fields) as the input.
To support such scenarios, you apply custom installments using a JSON configuration.
The support for variable installment configurations is available as of JustOn 2.68.1.
The support for service period-based installments is available as of JustOn 2.70.
If this feature is enabled, you can configure an installment for a subscription. When executing an invoice run, JustOn consequently produces an invoice with the payment plan (installments) set up.
Depending on your business requirements, you can also make the installment settings available for use with accounts or objects based on which you create invoices using the generic invoice run. When defining an installment on the account or the accordingly configured source object, JustOn copies it to the invoice when creating an invoice for this account or from this object.
In addition, you can apply installments manually to draft or open invoices. This allows, for example, to help customers who have failed to pay an invoice: You retroactively provide a payment plan for an invoice that has already produced a dunning reminder.
Staged payment plans (installments) do not imply revenue deferral by default. If not specifically set otherwise, JustOn consequently applies the
Default revenue recognition rule when generating bookkeeping data for invoices with installments.
You can, however, combine the
Permanent Month and
Permanent Quarter revenue recognition rules with service period-based installments (
Service Month or
Service Quarter, respectively) to model "permanent" invoices. This will involve deferred revenue if a period spans multiple months.
Installments use the
Payment Due Date of the invoice as the base for the payment plan. If not configured otherwise (using
Date Reference, see Installment Information), the
Payment Due Date of the invoice will be the date of the first installment payment. With each subsequent installment payment, JustOn adjusts the
Next Payment Due Date of the invoice.
When exporting SEPA-compliant bank transfer orders, the
Next Payment Due Date of the invoice is relevant: It must be in the past or within the next 14 days from today. For invoices whose
Next Payment Due Date is in the past, JustOn corrects the SEPA order payment date to
TODAY + 2.
Installments and Received Payments
Installments keep track of received payments. The behavior differs depending on whether your JustOn Billing & Invoice Management instance integrates with JustOn Cash Management or not.
When using JustOn Billing & Invoice Management without the JustOn Cash Management integration, the received payment amount is determined from all balances that affect the open payment amount, as produced in the course of payment registrations, settlements, partial credits, write-offs, etc. – like, for example,
Balances of the types
Dunning Fee and
Dunning Income are ignored.
When assigning a relevant payment balance to an invoice, JustOn Billing & Invoice Management saves the resulting amount to the
Received Payment Amount field. Be aware of the following behavior:
- If the value of
Received Payment Amountis equal to the installment's
Amount, then JustOn Billing & Invoice Management sets the
Payment Statusfield to
Received Payment Amountis larger than the installment amount, JustOn Billing & Invoice Management distributes the amount over the subsequent installments, sorted by date.
Received Payment Amountis smaller than the installment amount, the
Open Payment Amountfield will show the remaining amount to be paid. The
Payment Statusfield is set
Openin this case.
Generally, installments ignore overpayments and do not track the overpaid amount.
The payment functionality shipped with JustOn Cash Management is centered around entries. Integrating JustOn Billing & Invoice Management with JustOn Cash Management means that there will be a dedicated entry for every installment (see Integration Concepts).
Now, the received payment amount of the installment is determined from the related entries. On settlement – that is, when a payment is registered for an entry and the
Assigned Amount is set –, the integration makes that the
Received Payment Amount of the related installment is adjusted accordingly. Where applicable, the
Payment Status field is set to
If there are no related entries for installments – for example, because they were created before integrating with JustOn Cash Management –, installment updates are still subject to the balance-based payment tracking.