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Exporting Bank Transfer Orders

Your organization's business may require to export bank transfer orders for invoices or account balances. These payment orders can then directly be used by banks for triggering the corresponding payment operations.

JustOn supports two common implementations of (interchangeable) bank transfer orders:

For invoices whose payment method is either Bank Transfer or Direct Debit, you use the invoice export mechanism to produce SEPA XML files for debits or credits (depending on whether the invoice states a positive or a negative amount).

You can also export SEPA transfer orders from account balances that are not assigned to an invoice. Upon export, balances of the types Refund or Payout produce SEPA Direct Debit orders, and balances of the types Payment or Prepayment produce SEPA Credit orders. When exporting account balances, the exported balances as well as generated reverse balances (if set up to do so) are locked. Locked balances are exempt from certain business processes like (further) exports or automatic balance assignment.

Info

For information about configuring the payment order export, see Configuring SEPA Direct Debit Export and Configuring SEPA Credit Export.

Exporting Invoice Bank Transfer Orders

Once set up, you export bank transfer orders from the invoice list view.

  1. Navigate to the Invoices list in the invoice run view, or open the Invoices tab and select an appropriate list view.

    The list view Recently Viewed does not display the Export button.

  2. On the Invoices tab, select the checkboxes next to the invoices for which you want to export bank transfer orders, or leave all checkboxes unmarked to include all listed invoices.

  3. Click to open the action menu, then select Export.

    export_payment
    Exporting bank transfer orders

  4. Specify the export period as required.

    This limits the export to invoices of the specified date range.

    Leaving the start and end dates blank includes all invoices in the current list selection.

  5. Select the export configuration settings you want to apply.

    The configuration settings define the type of bank transfer orders you export (debit or credit orders).

  6. Optionally, set a specific payment date.

    By default, the Next Payment Due Date is used.

  7. Optionally, select or deselect the Create Payments checkbox(es).

    This overwrites the preconfigured setting made in the export configuration.

  8. Click Continue.

    This exports the bank transfer orders for the invoices included in the current list selection and the specified date range according to the selected export configuration.

    If you have selected the option Create Payments, JustOn creates payment balances or payout balances, depending on the type of payment orders (debit or credit) you export, and sets the originating invoices to Paid or Settled, respectively.

Info

Find the exported SEPA XML files in the target as defined by the selected export configuration, or, if not specified, on Salesforce's Files tab in the group Owned by me.

Note

As of JustOn 2.49, Salesforce Files is the default location for storing produced files. For accessing and using file-related JustOn features, make sure that the the Salesforce features Content Deliveries and Salesforce CRM Content are enabled.

Exporting Balance Bank Transfer Orders

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The SEPA export from balances is available as of JustOn 2.61.

Once set up, you export bank transfer orders from the Balances tab or from the Balances related list of an account.

  1. Open the intended balance list view.

    If exporting from the Balances tab:

    1. Open the Balances tab.
    2. Select the list view Unassigned.
    3. Select the checkboxes next to the balances you want to export, or leave all checkboxes unmarked to include all listed balances.

    If exporting from the account context:

    1. Open the account for which you want to export bank transfer orders from balances.
    2. Navigate to the Balances related list.
    3. Optionally, click View All and select the checkboxes next to the balances you want to export.
      Continuing without selection includes all balances in the export scope.
  2. Click Export.

    export_payment
    Exporting account balance data

  3. Specify the export period as required.

    This limits the export to balances of the specified date range.

    Leaving the start and end dates blank includes all balances in the current list selection.

  4. Select the export configuration settings you want to apply.

    The configuration settings define the type of bank transfer orders you export (debit or credit orders).

  5. Set a payment date.

    The payment date must be two to five days in the future. For details, ask your bank.

  6. Optionally, select or deselect the Create Reverse Balances checkbox(es).

    This overwrites the preconfigured Create Payments setting made in the export configuration.

  7. Click Continue.

    This exports the bank transfer orders for the balances included in the current list selection and the specified date range according to the selected export configuration.

    If you have selected the option Create Reverse Balances, JustOn creates reverse balances for the exported balances to offset their amount.

    The exported balances as well as the generated reverse balances are locked - the Locked field is set true, and the Locked Reason is set to SEPA Export. Locked balances are exempt from certain business processes like (further) exports or automatic balance assignment.

Info

Find the exported SEPA XML files in the target as defined by the selected export configuration, or, if not specified, on Salesforce's Files tab in the group Owned by me.

Note

As of JustOn 2.49, Salesforce Files is the default location for storing produced files. For accessing and using file-related JustOn features, make sure that the the Salesforce features Content Deliveries and Salesforce CRM Content are enabled.