The association between entries and payments can take place in various ways:
- Automatic payment matching using a unique criterion when retrieving bank data
- Automatic payment matching through data comparison
- Manual settlement
Retrieving Bank Data
You can retrieve banking transactions from the bank accounts subject to a specific bank access in the status
Ready for a specific period.
- Click Retrieve statements on the relevant bank access.
Define the period for which you want to retrieve the transactions.
If you leave the start date empty, the retrieval starts with the first available transaction.
If you leave the end date empty, the current date is used by default.
Configuring bank statement retrieval
This retrieves the banking transactions for the bank accounts subject to the current bank access and the specified period from the bank. As part of the data retrieval, JustOn Cash Management automatically associates existing payment records (as related to entries) with matching – according to the end-to-end ID – bank statement items.
Bank statement retrieval confirmation
Clicking Continue again takes you to the downloaded bank statements on the Bank Statements tab.
Clicking Back to Overview returns you to the Manage tab.
Manually Settling Entries
The manual settlement process allows users to
- Creating payments from bank statement items,
- Associating unassigned payments to entries, or
- Re-associating payments to different entries.
Payments must be in the status
Reversed for them to be associated to entries.
Bank statement items must have the status code
BOOK to be eligible for a settlement operation. If the bank statement item is not linked to a payment, JustOn Cash Management creates a corresponding payment record upon settlement.
- Open the relevant payment or bank statement item.
This launches a screen flow that allows for successively modifying the settlement-relevant values for
Settlement Amount. Be aware that the corresponding input fields have a hierarchical relationship:
Target Entryare mandatory,
Settlement Amountis optional.
Optionally, select or modify the account, then click Next.
Use this option to re-assign a payment to a different account.
Search for and select the target entry, then click Next.
The available entries depend on the selected account.
Optionally, specify the settlement amount, then click Next.
This may be required when distributing one payment to multiple entries.
Clicking Next executes the settlement operation, associating the current payment with the selected entry via an entry item.
Clicking Finish completes the screen flow and returns you to the detail view of the original payment or bank statement item.