Assigning Payments to Entries

Payment settlement, that is, the association between entries and payments, can take place in various ways:

Automatic settlement using a unique criterion and through data comparison when retrieving bank data
Automatic settlement on bank statement items
Manual individual settlement

Settlement or payment matching?

Make sure not to confuse settlement with payment matching.

Settlement: Settlement is the mechanism for effectively associating payments with entries using entry items.
Payment matching: Payment matching is the operation that compares bank statement items or payments with entries using customizable matching configurations. After successful matching, JustOn Cash Management can complete the actual settlement.

Retrieving Bank Data

You can retrieve banking transactions from the bank accounts subject to a specific bank access in the status Ready for a specific period.

Open the Manage tab to access your bank access configurations.

For the proper operation of JustOn Cash Management when handling bank access configurations, you must use a web browser that allows third-party cookies, like Mozilla Firefox, Google Chrome or Microsoft Edge.
Click Retrieve statements on the relevant bank access.
Define the period for which you want to retrieve the transactions.

JustOn Cash Management can retrieve banking data up to the day before the current date.

Configuring bank statement retrieval
Click Continue.

This retrieves the banking transactions for the bank accounts subject to the current bank access and the specified period from the bank.

Bank statement retrieval confirmation

Clicking Continue again takes you to the downloaded bank statements on the Bank Statements tab.

Clicking Back to Overview returns you to the Manage tab.

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As part of the data retrieval, JustOn Cash Management automatically associates

existing payment records (as related to entries) with matching bank statement items according to an end-to-end ID, or
retrieved bank statement items (and corresponding new payment records) with matching entries through data comparison based on active matching configurations.

Matching and settlement results

Settlement operations can produce various results – as kept in the field Matching Result on payments and bank statement items. According to the outcome, users may need to take additional action.

Matching Result	Description
`Account matched`	JustOn Cash Management has found a matching account, but has not completed the settlement. A user must proceed to manually settle the payment.
`Entry matched`	JustOn Cash Management has found a matching entry, but has not completed the settlement. A user must proceed to manually settle the payment.
`Manually settled`	A user has settled the payment manually.
`Payment Id matched`	JustOn Cash Management has found a matching payment based on a unique ID but the current transaction involves an amount with a reversed sign. Usually, this indicates a chargeback.
`Settled by Payment Id`	JustOn Cash Management has completed the settlement based on a matching unique ID.
`Settled by automatic match`	JustOn Cash Management has completed the settlement through data comparison based on active matching configurations.
`Unmatched`	JustOn Cash Management has either not found any matching data or found multiple possible matches. A user must review the matching configurations and repeat the automatic settlement, or proceed to manually settle the payment.

Starting Automatic Settlement on Bank Statement Items

Some use cases may require to trigger the automatic settlement manually – for example, if your business imports banking data via CSV files, creating bank statements and bank statement items without bank integration.

As part of the settlement process, JustOn Cash Management associates

bank statement items with matching payment records (as related to entries) according to an end-to-end ID, or
bank statement items (and corresponding new payment records) with matching entries through data comparison based on active matching configurations.

Automatic settlement is possible for bank statement items that either do not have related payments or whose related payments are not associated with entries (via entry items).

Note

Make sure that

the button Settle Automatically is available on the Bank Statement Item list view, see Enabling Settlement From Bank Statement Items
there are active matching configurations, see Configuring Payment Matching

To trigger the automatic settlement process:

Open the Bank Statement Items tab.
Filter the list view or select the bank statement items to be processed.

Continuing without selection includes all listed bank statement items.
Click Settle Automatically.

This displays the number of bank statement items to be processed.
Click Next.

This starts the automatic settlement process. The page shows the job progress and log messages.

Clicking Finish returns you to the Bank Statement Items tab.

Matching and settlement results

Settlement operations can produce various results – as kept in the field Matching Result on payments and bank statement items. According to the outcome, users may need to take additional action.

Matching Result	Description
`Account matched`	JustOn Cash Management has found a matching account, but has not completed the settlement. A user must proceed to manually settle the payment.
`Entry matched`	JustOn Cash Management has found a matching entry, but has not completed the settlement. A user must proceed to manually settle the payment.
`Manually settled`	A user has settled the payment manually.
`Payment Id matched`	JustOn Cash Management has found a matching payment based on a unique ID but the current transaction involves an amount with a reversed sign. Usually, this indicates a chargeback.
`Settled by Payment Id`	JustOn Cash Management has completed the settlement based on a matching unique ID.
`Settled by automatic match`	JustOn Cash Management has completed the settlement through data comparison based on active matching configurations.
`Unmatched`	JustOn Cash Management has either not found any matching data or found multiple possible matches. A user must review the matching configurations and repeat the automatic settlement, or proceed to manually settle the payment.

Manually Settling Individual Entries

The manual settlement process allows users to

Create payments from bank statement items,
Associate unassigned payments to entries, or
Re-associate payments to different entries.

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Payments must be in the status Collected, Final or Reversed for them to be associated to entries.

Payments that have already been processed by the automatic settlement with payment matching but not assigned to entries are set to the matching result Unmatched.

Bank statement items must have the status code BOOK to be eligible for a settlement operation. If the bank statement item is not linked to a payment, JustOn Cash Management creates a corresponding payment record upon settlement.

Open the relevant payment or bank statement item.
Click Settle Manually.

This launches a screen flow that allows for successively modifying the settlement-relevant values for Account, Target Entry and Settlement Amount. Be aware that the corresponding input fields have a hierarchical relationship:
- Modifying Account clears Target Entry and Settlement Amount.
- Modifying Target Entry clears Settlement Amount.
Account and Target Entry are mandatory, Settlement Amount is optional.
Optionally, select or modify the account, then click Next.

Use this option to re-assign a payment to a different account.
Search for and select the target entry, then click Next.

The available entries depend on the selected account.
Optionally, specify the settlement amount, then click Next.

This may be required when distributing one payment to multiple entries.

Clicking Next executes the settlement operation, associating the current payment with the selected entry via an entry item.

Clicking Finish completes the screen flow and returns you to the detail view of the original payment or bank statement item.