Entry and Payment Lifecycle

← About Receivables and Payables

As payment and settlement progress, the amount values and statuses of entries, entry items and payments change. This article illustrates a number of common use cases.

Create and Settle Entry

This example shows the behavior in the following simple use case:

• Create an entry that represents a receivable,
• Trigger a payment operation,
• Collect the money, and
• Settle the receivable.

Step	Entry	Entry Item	Payment
Create entry	Status = Open Open amount = 100 Expected amount = 0 Assigned amount = 0 Outstanding amount = 100
Trigger payment Creates payment and entry item	Status = Open Open amount = 100 Expected amount = -100 Assigned amount = 0 Outstanding amount = 100	Expected amount = -100 Assigned Amount = 0	Status = Pending Open amount = -100 Collected amount = 0 Assigned amount = 0 Available Amount = 0
Collect payment Not "tangible", intermediate state during processing only	Status = Open Open amount = 100 Expected amount = -100 Assigned amount = 0 Outstanding amount = 100	Expected amount = -100 Assigned Amount = 0	Status = Collected Open amount = -100 Collected amount = -100 Assigned amount = 0 Available Amount = -100
Settle entry and payment	Status = Balanced Open amount = 100 Expected amount = 0 Assigned amount = -100 Outstanding amount = 0	Expected amount = 0 Assigned Amount = -100	Status = Collected Open amount = -100 Collected amount = -100 Assigned amount = -100 Available Amount = 0

Cancel Entry

This example shows the behavior when canceling an entry:

• Create an entry that represents a receivable,
• Trigger a payment operation,
• Collect the money,
• Settle the receivable, and
• Cancel the entry.

Step	Entry	Entry Item	Payment
Create entry	Status = Open Open amount = 100 Expected amount = 0 Assigned amount = 0 Outstanding amount = 100
Trigger payment Creates payment and entry item	Status = Open Open amount = 100 Expected amount = -100 Assigned amount = 0 Outstanding amount = 100	Expected amount = -100 Assigned Amount = 0	Status = Pending Open amount = -100 Collected amount = 0 Assigned amount = 0 Available Amount = 0
Collect payment Not "tangible", intermediate state during processing only	Status = Open Open amount = 100 Expected amount = -100 Assigned amount = 0 Outstanding amount = 100	Expected amount = -100 Assigned Amount = 0	Status = Collected Open amount = -100 Collected amount = -100 Assigned amount = 0 Available Amount = -100
Settle entry and payment	Status = Balanced Open amount = 100 Expected amount = 0 Assigned amount = -100 Outstanding amount = 0	Expected amount = 0 Assigned Amount = -100	Status = Collected Open amount = -100 Collected amount = -100 Assigned amount = -100 Available Amount = 0
Cancel entry	Status = Canceled Open amount = 0 Expected amount = 0 Assigned amount = 0 Outstanding amount = 0	Expected amount = 0 Assigned Amount = 0	Status = Collected Open amount = -100 Collected amount = -100 Assigned amount = 0 Available Amount = -100

After the cancellation, the defined credit balance strategy is applied to the related payments.

Credit Balance Strategy	Payment	Refund
Future Settlement (default)	Status = Collected Open amount = -100 Collected amount = -100 Assigned amount = 0 Available Amount = -100 Blocked Amount = 0
Prepared Refund	Status = Collected Open amount = 0 Collected amount = 0 Assigned amount = 0 Available Amount = 0 Blocked Amount = 100	Status = Prepared Open amount = 100 Refunded amount = 0 Refund method = Prepared Refund
Direct Refund	Status = Collected Open amount = 0 Collected amount = 0 Assigned amount = 0 Available Amount = 0 Blocked Amount = 100	Status = Approved Open amount = 100 Refunded amount = 0 Refund method = Direct Refund