action.skip

Creating E-Invoices

← Managing E-Invoices

To support enterprise and public e-invoicing, JustOn Billing & Invoice Management can prepare electronic invoices and credits. Currently, it supports the following formats:

  • Peppol BIS Billing (with UBL syntax) for electronic invoicing across Europe
  • XRechnung (with UBL syntax) for electronic invoicing within Germany

You can create e-invoice XML files and send these documents to their recipients via an invoice submission portal or email.

Info

Setting an e-invoice format in the E-Invoice Format field on the invoice is the main trigger for JustOn Billing & Invoice Management to create the e-invoice XML file on invoice finalization.

However, users can manually (re)create an e-invoice XML file for a finalized invoice.

Make sure that the e-invoice creation is properly set up and the action Create E-Invoice is available. For details, see Enabling E-Invoice Creation.

To manually create an e-invoice XML file for a finalized invoice:

  1. Open the invoice for which you want to create an e-invoice XML file.

    Make sure the invoice meets the required conditions.

  2. Click to open the action menu, then select Create E-Invoice.

  3. Review the selected e-invoice format and, if necessary, change it.

    JustOn Billing & Invoice Management determines the e-invoice format automatically. If you are not sure which e-invoice formats the invoice recipient accepts or if Peppol returns an SMP lookup error (SMP entry NOT found or SMP lookup not successful in a Peppol notification), you can consult the Peppol Directory.

  4. Click Next to confirm and complete the operation.

    This creates an e-invoice XML file, validates it, and attaches it to the current invoice record.

    When creating the e-invoice XML file, JustOn Billing & Invoice Management deletes all existing e-invoice attachments with the prefix einvoice_<invoice-date>_<invoice-number>_.