Creating E-Invoices

← Distributing Invoices

To support enterprise and public e-invoicing, JustOn Billing & Invoice Management can prepare electronic invoices and credits. Currently, it supports the following formats:

• Peppol BIS Billing (with UBL syntax) for electronic invoicing across Europe
• XRechnung (with UBL syntax) for electronic invoicing within Germany

You can create e-invoice XML files and send these documents to their recipients via an invoice submission portal or email.

Make sure that the e-invoice creation is properly set up and the action Create E-Invoice is available. For details, see Enabling E-Invoice Creation.

To create an e-invoice XML file for an invoice:

1. Open the invoice for which you want to create an e-invoice XML file.

   Make sure the invoice meets the required conditions.

2. Click to open the action menu, then select Create E-Invoice.

3. Review the selected e-invoice format and, if necessary, change it.

   JustOn Billing & Invoice Management determines the e-invoice format automatically. If you are not sure which e-invoice formats the invoice recipient accepts or if Peppol returns an SMP lookup error (SMP entry NOT found or SMP lookup not successful in a Peppol notification), you can consult the Peppol Directory.

4. Click Next to confirm and complete the operation.

   This creates an e-invoice XML file, validates it, and attaches it to the current invoice record.

   When creating the e-invoice XML file, JustOn Billing & Invoice Management deletes all existing e-invoice attachments with the prefix einvoice_<invoice-date>_<invoice-number>_.