Sending E-Invoices With Peppol

← Managing E-Invoices

To support enterprise and public e-invoicing, JustOn Billing & Invoice Management can create electronic invoice files for invoices and credits. Currently, it supports the following formats:

• Peppol BIS Billing (with UBL syntax) for electronic invoicing across Europe
• XRechnung (with UBL syntax) for electronic invoicing within Germany

You can send e-invoice XML files to the Peppol Network, from where the e-invoices will be distributed to their recipients. This feature requires that the both the e-invoice creation and the Peppol integration are properly set up. In addition, the list view button Send E-Invoices or the record page action Send E-Invoice are available. For details, see Enabling E-Invoice Creation.

Note

Ask your customers for their e-invoice recipient address and scheme before sending e-invoices to Peppol. Make sure to have the appropriate values set in the invoice fields E-Invoice Recipient Address and E-Invoice Recipient Scheme Id.

You can use the Peppol Directory to search participating organizations by name, address, ID or combinations thereof.

Sending Multiple E-Invoices With Peppol

To send multiple e-invoices via Peppol:

1. Open the Invoices tab.

2. Filter the list view or select the invoices to be processed.

   Continuing without selection includes all listed invoices.

   Make sure the invoices meet the required conditions.

3. Click to open the action menu, than select Send E-Invoices.

   This displays the number of invoices to be processed.

4. Optionally, enable Create Missing E-Invoices.

   This will run the e-invoice creation for all invoices without existing e-invoice XML file.

5. Click Next.

   This starts the e-invoice transfer to the Peppol Network for distribution. The page shows the job progress and log messages.

   Even in case of an error, the job may still complete. To be sure of the e-invoice transfer, review the E-Invoice Error field of the processed invoices, or create a report to show the result.

   Clicking Finish returns you to the Invoices tab.

Sending Single E-Invoice With Peppol

To send a single e-invoice via Peppol:

1. Open the invoice that you want to distribute via Peppol.

   Make sure the invoice meets the required conditions.

2. Click to open the action menu, then select Send E-Invoice.

3. Optionally, click Create to create the e-invoice XML file.

   If there is no e-invoice XML file yet (E-Invoice Status is Not created), JustOn Billing & Invoice Management prompts you to create it. Doing so creates the e-invoice XML file, validates it, and attaches it to the current invoice record.

   JustOn Billing & Invoice Management determines the e-invoice format automatically. If you are not sure which e-invoice formats the invoice recipient accepts or if Peppol returns an SMP lookup error (SMP entry NOT found or SMP lookup not successful in a Peppol notification), you can consult the Peppol Directory.

4. If necessary, modify the recipient address and scheme.

5. Click Send to confirm and complete the operation.

   This transfers the e-invoice to the Peppol Network for distribution.

   Clicking Finish closes the screen flow.