Setting Up JustOn Connector for DATEV

To transfer accounting data to DATEV using JustOn Connector for DATEV, the following prerequisites must be met:

Digital accounting documents

You have digital accounting documents from connected Salesforce applications, for example, from JustOn Billing & Invoice Management or from a custom integration.

Rechnungsdatenservice 1.0

You have licensed and set up DATEV Rechnungsdatenservice 1.0, a web-based interface for the digital data exchange with DATEV Unternehmen online. Your tax advisor can set it up (see DATEV Rechnungsdatenservice 1.0 bestellen und einrichten), or your company can do so itself as part of the member-bound client business (see MyDATEV Mandantenregistrierung für Unternehmen: DATEV-Cloud-Anwendungen selbst in Betrieb nehmen).

Setting up DATEV Rechnungsdatenservice 1.0 includes the following steps:

• Your company is created as a client in DATEV Unternehmen online – this is where your data is transferred to (see DATEV Unternehmen online - erste Schritte und Einsatzvoraussetzungen).

  The client must be created with the processing form (Bearbeitungsform) Erweitert. Otherwise, data entry by fiscal years is not possible. For information on changing the processing form, see Bearbeitungsform ändern.

• Users who will work with JustOn Connector for DATEV receive a DATEV authentication medium (DATEV SmartLogin or DATEV SmartCard/DATEV mIDentity).

• Users who will work with JustOn Connector for DATEV are enabled for the function Digitale Belege archivieren, bearbeiten und für Buchführung bereitstellen and receive the right Rechnungsdatenservice 1.0.

Document types in DATEV Unternehmen online

In general, JustOn Connector for DATEV can create accounting documents of the DATEV document types Rechnungseingang (purchase invoice), Rechnungsausgang (sales invoice) and Kasse (cash book). The document types and target folders you use must be set up correctly in DATEV Unternehmen online (see Belegtypen anlegen, bearbeiten und löschen and Rechnungsordner anlegen, bearbeiten oder löschen).

If you want to transfer, for example, accounting documents of the type Rechnungsausgang to DATEV, check in DATEV Unternehmen online whether

• this document type is activated (Einstellungen > Belegtypen > Verwalten)
• a folder is created for it (Einstellungen > Rechnungsordner)

Install JustOn Connector for DATEV with the option Install for Admins Only so that permissions can be granted to users through permission sets. This ensures that updates to field permissions work correctly, that the application works consistently, and that users are supported as well as possible in working GoBD-compliant.

Users who create, retransfer or delete data transfers must be enabled in DATEV Unternehmen online for the function Digitale Belege archivieren, bearbeiten und für Buchführung bereitstellen and must have the right Rechnungsdatenservice 1.0 (managed through DATEV Rechteverwaltung online).

The G/L account length and the chart of accounts are two independent settings of your client in DATEV:

Chart of accounts

The chart of accounts (for example, SKR03 or SKR04) defines which account number has which meaning. Revenue with 19 % VAT, for example, is posted to account 8400 in SKR03 and to account 4400 in SKR04. The chart of accounts therefore determines which account numbers you specify in JustOn for G/L Accounts and Collective Accounts.

G/L account length

The G/L account length defines how many digits an account number has. The standard charts of accounts work with 4-digit G/L accounts. If the G/L account length is extended, DATEV pads the account numbers on the right with zeros, for example, 8400 → 84000. Personal accounts (debtors and creditors) are always one digit longer than G/L accounts. This is how DATEV distinguishes G/L accounts from personal accounts.

For the configuration, this means:

• The G/L account length does not follow from the chart of accounts. Take the value from the client data in DATEV.
• All account numbers in JustOn must match the configured G/L account length: G/L accounts with the G/L account length, debtor and creditor numbers (for example, ON_DebtorNo) with one digit more.

Define the chart of accounts before you transfer data to DATEV for the first time. A later change of the chart of accounts requires all account numbers in JustOn to be adjusted. Accounting documents already transferred still contain the accounts of the old chart of accounts. Also note that JustOn Connector for DATEV supports accounting data for deferred income and prepaid expenses only for SKR04.