Enabling Booking Accounts for Payment Data

← Booking Account Allocation

JustOn Billing & Invoice Management allows for writing bookkeeping data for revenues and taxes from finalized invoices. These records can then be transferred to accounting systems like DATEV, SAP or Microsoft Dynamics via CSV export or, for DATEV, direct transfer.

With booking details created from payment balances, the field G/L Account Number specifies the bookkeeping account number of the bank account or payment provider. To provide for the correct booking account allocation, you create dedicated Collective Account settings.

Payment bookings usually requires the following booking account:

Account name	Account no. SKR 03	Configuration Type
Bank	1200	Collective Account
Debtor		Debtor number

Remember that depending on your accounting system, the booking account numbers may differ.

1. Create a Collective Account setting for the payment bookings.

   To cover the outlined use cases, you need at least the following settings:

   Name	Booking Account	Type
   Bank	1200	Payment

   If you use multiple collective accounts, specify additional information, like Business Entity, to determine the best matching collective account as necessary. For details, see Collective Account Concepts.

   For details, see Configuring Collective Accounts.

2. Enable the debtor account number.

   Depending on your requirements, the way to define the debtor account number differs:

   Customer-specific debtor numberDebtor groups

   For customer-specific debtor numbers, you use the Account field ON_DebtorNo.

   1. Navigate to the fields list of the Account object.

   2. Create the following new field.

      API Name	Data Type	Description	Example Values
      ON_DebtorNo	Text (255) or Formula	Specifies the contra account number for booking details. If configured as a formula, it can determine the value based on other fields.	12345 AnotherField__c

   To support collective debtors (or debtor groups), you use the Business Partner Account field of the collective account setting created for payment bookings.

   1. Click to enter Setup, then open Custom Settings.

      In Salesforce Lightning, navigate to Custom Code > Custom Settings.

      In Salesforce Classic, navigate to Develop > Custom Settings.

   2. Click Manage in the row of Collective Accounts.

   3. Click Edit in the row of the relevant collective account setting.

   4. In the Business Partner Account field, specify the contra account number.

      Following the example, your Collective Account setting may look like

      Name	Booking Account	Type	Business Partner Account
      Bank	1200	Payment	12345

   5. Click Save.

   Info

   When creating booking details, the Account field ON_DebtorNo takes precedence over the Collective Account field Business Partner Account. If the Account field ON_DebtorNo is empty or does not exist, JustOn Billing & Invoice Management uses the Collective Account field Business Partner Account to set Contra Booking Account in the booking detail.