Expense
API Name: Expense__c
An expense is any type of costs that a company incurs to do business. Typically, it represents an incoming invoice. The expense holds all relevant information about the payable costs, such as amount, payee, IBAN.
| Label | API Name | Type | Description |
|---|---|---|---|
| Expense Name | Name |
AutoNumber | |
| Account | Account__c |
Lookup(Account) | The account that is associated with the expense. Can be a supplier or any other type of creditor. |
| Due Date | DueDate__c |
Date | The date by which the expense must be paid. |
| Gross Amount | GrossAmount__c |
SUM(ExpenseItem__c.GrossAmount__c) | The total gross amount of the expense including taxes. |
| Net Amount | NetAmount__c |
SUM(ExpenseItem__c.NetAmount__c) | The total net amount of the expense before taxes. |
| Open Amount | OpenAmount__c |
Currency(16, 2) | The difference between gross amount and paid amount. An expense is considered paid when the open amount is zero. |
| Paid Amount | PaidAmount__c |
Currency(16, 2) | The amount that has been paid to settle the expense. |
| Payee BIC | PayeeBIC__c |
Text(11) | The payment recipient's BIC to which the cost must be paid. |
| Payee IBAN | PayeeIBAN__c |
Text(34) | The payment recipient's IBAN to which the cost must be paid. |
| Payee Name | PayeeName__c |
Text(255) | The payment recipient - the name of the the person or organization to whom the cost must be paid. |
| Payment Date | PaymentDate__c |
Date | The date on which the payment for this expense has been completed. |
| Payment Method | PaymentMethod__c |
Picklist | The payment method used to pay the expense. Picklist values: Bank Transfer, Cash, Online Payment, SEPA Direct Debit Core, SEPA Direct Debit B2B |
| Payment Reference | PaymentReference__c |
Text(255) | Specifies the reference to be used for payments. Will show up on a bank statement. |
| Receipt Date | ReceiptDate__c |
Date | The effective date of the expense origin (for example, the incoming invoice date). |
| Receipt No. | ReceiptNo__c |
Text(255) | The unique identifier of the expense origin, specified by the payee (for example, the incoming invoice number). |
| Registered Date | RegisteredDate__c |
Date | The date on which the expense has been registered by the payer. |
| Reporting Category | ReportingCategory__c |
Picklist | A user-definable grouping attribute used to cluster expenses. Typical values include, for example, Rent, Tax Counseling, Marketing, Education. Picklist values: Default |
| Status | Status__c |
Picklist | Indicates the lifecycle state of the expense from the receipt to the payment. Allows to track future expenses for reporting purposes. Picklist values: Planned, Accrued, Approved, Paid, Unapproved, Canceled |
| Summary | Summary__c |
Text(255) | A meaningful name or short description of the expense, summarizing its contents. |
| Tax Amount | TaxAmount__c |
SUM(ExpenseItem__c.TaxAmount__c) | The total tax amount of the expense. |