How to assign batch payments to multiple invoices?

Customers may use batch bookings (or consolidated payments) to pay for multiple invoices at once.

Assume the following example: There are three invoices for an account, INV001, INV002 and INV003, with an open amount of 100 € each. Now the customer pays 300 € in one transaction, specifying the reference INV001, INV002, INV003. Settling the three invoices involves three steps:

(1) Applying the usual matching and assignment procedure, you have JustOn match the payment entry with the oldest invoice (INV001) and split the 300 € payment, creating a 100 € payment balance on the invoice and a 200 € payment balance on the account.

(2) Now you manually set the second invoice Paid using the function Register Payment, which assigns another 100 € of the available balance amount on the account to the current invoice (INV002).

(3) Finally, you repeat the operation Register Payment for the third invoice, manually assigning the remaining 100 € to INV003.

That is, when handling consolidated payments or batch bookings, JustOn can only settle one of the involved invoices automatically using the matching and assignment procedure. The remaining invoices must be set Paid manually using the Register Payment operation.

Related information:

Balances
Payment Entries
Matching Payment Entries
Manually Assigning Balance to Invoice