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How to transition from SEPA order export to SEPA order transfer via EBICS?

← Banking and EBICS FAQ

Your business has been using the SEPA order export in JustOn Billing & Invoice Management. Now you want to benefit from the seamless SEPA order transfer to your bank via EBICS – provided by JustOn Cash Management.

Your requirements and the steps to take will vary. However, there is a number of general considerations. This guideline will help you get on track.

Process Comparison

The traditional SEPA order export workflow in JustOn Billing & Invoice Management involves:

  • Creation and export of SEPA XML files based on invoice (or balance) data
  • Physical download of the SEPA XML files to the local file system
  • Upload of the XML files to the banking system

The new SEPA order transfer in JustOn Cash Management provides:

  • Automatic generation of entries from invoices
  • Creation of SEPA orders from entries
  • Seamless EBICS-based transmission directly to the bank

Payment Instrument Migration

Note

There is no direct transfer path for payment instruments from JustOn Billing & Invoice Management to JustOn Cash Management.

If you plan to reuse payment instruments from JustOn Billing & Invoice Management for the SEPA order creation in JustOn Cash Management, JustOn recommends the following approach:

  1. Export the existing payment instruments from JustOn Billing & Invoice Management to CSV.
  2. Adjust the exported data to match the requirements for payment instruments in JustOn Cash Management.
  3. Import the adjusted payment instrument data into JustOn Cash Management.

The following table lists the data mapping between ONB2__PaymentInstrument__c fields and JPAY1__PaymentInstrument__c fields, and indicates which data is mandatory for creating SEPA orders in JustOn Cash Management.

Source Field
ONB2__PaymentInstrument__c		 Target Field
JPAY1__PaymentInstrument__c		 Required
Account Account
Account Holder Account Holder
SWIFT-BIC BIC
Required if the debtor's or the creditor's bank is located in non-EEA SEPA countries Andorra, Monaco, San Marino, Switzerland, United Kingdom or Vatican City State.
Bank Name
Required for SEPA Direct Debit orders.
Business Entity
Deactivation Reason Deactivation Reason
Direct Debit Mandate Granted Direct Debit Mandate Granted
Direct Debit Mandate Reference Direct Debit Mandate Reference
Direct Debit Mandate Type
Required for SEPA Direct Debit orders, must be either Core or B2B.
If your business uses both SDD Core and SDD B2B, you must keep separate payment instruments for the two use cases, and separately issue either SDD Core orders or SDD B2B orders.
IBAN IBAN
Is Active Is Active
Last Capture Amount Last Capture Amount
Last Capture Is Success Last Capture Is Success
Last Capture Message Last Capture Message
Last Capture Notification Last Capture Notification
Last Capture Time Last Capture Time
Last Successful Capture Amount Last Successful Capture Amount
Last Successful Capture Time Last Successful Capture Time
Masked PAN Masked PAN
Money Flow Incoming
Required for SEPA Direct Debit orders, must be unrestricted.
Is treated as unrestricted if empty.
Money Flow Outgoing
Required for SEPA Credit Transfer orders, must be refund-only or unrestricted.
Is treated as unrestricted if empty.
Payment Customer
Payment Institution
Payment Method
Payment Provider Payment Provider
Payment Provider Is Active
Provider Specific Data Provider Specific Data
Retry Count Retry Count
Sequence Sequence
Token Token
Type Type
Must be SEPA Mandate for SEPA Direct Debit orders.
Must be SEPA Mandate or Bank Account for SEPA Credit Transfer orders.
Valid until Valid until

For more information, see SEPA Direct Debit and SEPA Credit Transfer.

Info

Plan for data validation and testing before full migration to ensure all payment instruments are correctly configured.

Required Invoice Data

To support the SEPA order transfer in JustOn Cash Management, invoices must include specific data:

Field Notes
Payment Method Must be SEPA.
Direct Debit or Bank Transfer are no longer supported for SEPA orders from JustOn Cash Management.
Requested Payment Instrument Optional, restricts the payment process to the given payment instrument.
Requested Bank Account Optional, restricts the payment process to the current bank account.
Falls back to the Preferred Bank Account of the business entity if empty.

For more information, see Payment Processing Data.

Info

Update your invoice creation workflows to capture the necessary payment information.

Consider implementing validation rules to prevent incomplete invoice data.